Code of Conduct

Little Athletics Victoria expects all members to comply with the Code of Conduct. Appropriate action may be taken in the case of any breaches of the Code of Conduct.

Berwick Little Athletics have adopted this Code to ensure that all athletes, coaches, spectators, parents, officials and administrators are not prone to sexual abuse, neglect, physical abuse or emotional abuse. They will ensure that all persons are included, protected and not discriminated against in any manner.

Please read the Code of Conduct - AVAILABLE HERE

Working with Children checks

The Victorian Government through the Department of Justice has introduced the “Working with Children Act 2005,” which has distinct implications on the conduct of Little Athletics. The WWC Check applies to adults who work with children or are engaged in volunteer roles involving children (under 18 years of age). The WWC Check applicable in Victoria is the mandatory minimum standard for a range of child – related industries. The WWC Check now covers all areas of administration, officiating, coaching and overnight supervision at camps and clinics. People working or volunteering in connection with Little Athletics are now required to have their WWC Check, if they fall into one of the categories below.

  • Region Executive Committee members
  • Centre Executive Committee members
  • Club Executive Committee members
  • Coaches
  • Officials at State and Region level – (not parent helpers who’s child is participating on the day)
  • Team Managers
  • Volunteers without children registered at the Centre
  • Overnight Supervisors at camps/clinics/functions
  • First Aid Personnel
  • Volunteers at Association run activities, (not Centre events).

Parents, who have a child registered at the Centre where they work or volunteer, are exempt from the WWC Check, unless they fall under one of the categories listed above.

Registration fee Policy

In general terms, membership fees for Berwick Little Athletics include:

  1. an annual registration and insurance;
  2. use of athletics clubs equipment at events and training; and
  3. trophies at the end of the season 

The registration fee is set by the Committee each year prior to the start of the season. 

Payment of Fees

All new members are entitled to two free trials prior to paying registration fees.Once registered, members must wear the correct centre uniform at events.

Financial Hardship

Where a family has difficulty making the full fee payments then a confidential ‘Financial Hardship’ request may be submitted in writing to the Executive Committee. This statement is to provide sufficient details to prove the case and demonstrate that the children currently do not have access to any sport.

If financial hardship is proven and agreed, the Executive Committee will stipulate the payments required may approve payment plans requiring the insurance fee payable upfront and the balance spread over the next 2 months.

Fees for part of the season

The annual registration terminates in August each year. The Committee may reduce the fees half way through the Track & Field season and/or at the commencement of the Cross Country season.


There are no refunds available unless there are exceptional circumstances. Refund requests must be submitted in writing to the Executive Committee outlining the exceptional circumstances. The Little Athletics/insurance portion of the fees will not be refunded under any circumstances.

Child Safety Policy

At Berwick Little Athletics we;

  • have a zero tolerance for child abuse
  • actively work to listen to and empower children
  • have systems to protect children from abuse, and will take all allegations and concerns very seriously and responds to them consistently in line with the organisation’s policies and procedures
  • are committed to promoting cultural safety for Aboriginal children, cultural safety for children from culturally and/or linguistically diverse backgrounds, and to providing a safe environment for children with a disability.
  • have a code of conduct to ensure that all athletes, coaches, spectators, parents, officials and administrators are not prone to sexual abuse, neglect, physical abuse or emotional abuse. They will ensure that all persons are included, protected and not discriminated against in any manner.

Our child safety officer has knowledge of child safety issues and is a point of contact for others who have questions or concerns or want to report an allegation of child abuse. The details of the Child Safety Officers are;

Paul Spencer 

Contact details for Child Safety Officers are available in the pavilion and all reports on child safety issues will be investigated and reported through to the President.

Other Safety Issues

Sun Protection Policy


The sun’s ultraviolet (UV) radiation is the main cause of skin cancer. UV damage also causes sunburn, tanning, premature ageing and eye damage. Australia has one of the highest rates of skin cancer in the world. Two in three Australians will develop some form of skin cancer before the age of 70.

UV radiation = Ultraviolet (UV) radiation is a type of energy produced by the sun and some artificial sources, such as solariums. Too much UV radiation can cause skin cancers.

Sun protection times

The sun protection times from the Bureau of Meteorology (available on the free SunSmart app) forecast the time of day UV levels are due to reach 3 or higher. At these levels, sun protection is recommended for all skin types. In Victoria, UV levels regularly reach 3 or higher from mid-August to the end of April. UV can’t be seen or felt so whatever the weather, if UV levels are three and above, sun protection is incorporated into all planned training, programs and events. Where possible, training, events and competitions are scheduled to minimise exposure to UV and heat.

Sun protection measures

Clothing - Sun hats that shade the face, neck and ears are available as part of uniform and are recommended when off-track and between events. If you can see skin, UV can reach it. Shirts are offered as alternate clothing to singlets to protect shoulders and arms from the sun. When not competing, slip on a shirt or t-shirt for more cover.

Sunscreen - SPF30 (or higher) broad-spectrum, water- resistant sunscreen is promoted and/or provided to participants. Apply sunscreen at least 20 minutes before going outdoors and reapply every two hours or more frequently if sweating. Even with sunscreen, some UV can still reach the skin so cover with clothing when possible.

Shade - When not actively playing or between individual events, participants are able to rest in shaded areas. Where there is insufficient natural or built shade, temporary shade structures are provided

Sunglasses – where practical participants are encouraged to protect their eyes between events using wrap-around sunglasses (labelled AS1067)

Weather Policy

Cancellation of weekly competition programs can occur throughout the season due to wet weather or excessive heat conditions. The decision to cancel a program or training is not taken lightly and is made by the Centre executives with the safety of athletes and officials as their prime concern.

On a Saturday morning if you think the program maybe cancelled check the Berwick LAC Social Media page after 7.30am or 4.30pm for a Twilight program during the week. Where the temperature is above 30 degrees, water will be provided at various locations around the track.

If lightning is evident the program will be halted immediately and the conditions will be assesed with the intention to continue program once the conditions clear.

On a training night, if the temperature is 35 degrees or higher or forecast to be higher than 35C at the commencement time of training, it will be cancelled.


Berwick Little Athletics Centre would like to advise that the playgrounds are outside the venue and are not supervised by the Centre. Parents or Guardians must supervise children playing on the equipment.

Dogs & Bicycles

The presence of dogs and the riding of bicycles, or the use of skateboards or scooters within the boundaries of the Athletics Complex during training and competition periods are forbidden.

Arena sheds

Please note for safety reasons children are not permitted to be in the equipment storage areas on competition day.

Sharps (Syringes)

All persons are requested to immediately report any syringes sighted inside the competition venue so that they may be safely removed. Reports should be made to a member of the Centre Committee. Horizontal Jump officials should also be mindful that these objects might be buried in the jump pits. 


Smoking & Alcohol Policy

The Centre has a NO SMOKING and NO ALCOHOL policy inside the Athletics Complex during the conduct of any Little Athletics competition.  Smokers are required to be at least 50m from the external fences of the arena.

Social media and Photography policy

Acceptable Use

When using our social media channels, please ensure that you:

  • Protect your personal privacy and that of others by not including personal information about yourself or others in your posts to our social media channels (for example, email addresses, private addresses or phone numbers);
  • Represent your own views and not impersonate or falsely represent any other person;
  • Keep your posts relevant to Little Athletics;
  • Are not abusive and do not harass or threaten others;
  • Do not make defamatory or libelous comments;
  • Do not use insulting, provocative or hateful language;
  • Do not use obscene or offensive language;
  • Do not post material that infringes the intellectual property rights of others;
  • Do not post multiple versions of the same view or make excessive postings on a particular issue;
  • Do not promote commercial interests in your posts;
  • Do not include harmful or offensive internet addresses or links to websites, or any email addresses in your posts.

Participants may face disciplinary action for sending inappropriate electronic communication or posting online content or comments that harass, offend, intimidate or humiliate another participant.

Right to Remove Posts and Block Offenders

Berwick Little Athletics Committee may remove any posted messages that it considers to be in breach of this policy and will block repeat offenders.


  • Photographs taken by the Berwick Little Athletics photographers of a child or yourself in attendance at a Berwick Little Athletics Event/Program, may be utilised for any legal/appropriate purpose.
  • Berwick Little Athletics photographers must be approved by the Committee and hold a current Working with Childrens Check.
  • Only approved Berwick Little Athletics photographers should be taking photos on the inside the athletics track.
  • Such photographs may be published in any medium and may be labelled with the name of the person/s in the photograph and the event at which the photograph was taken.
  • Parents and spectators are permitted to take photos from outside the track area.
  • If you do not want Berwick Little Athletics to post photos of children on social media, please advise in writing to

When using photos on social media channels, please ensure that you:

  • Avoid naming the full name of the child.
  • Avoid displaying personal information such as residential address, email address or telephone numbers if images are being posted on websites or distributed in publications.
  • Do not display information about hobbies, likes/dislikes, school, etc. as this information has the potential to be used as grooming tools by pedophiles or other persons.
  • Only use appropriate images of the child, relevant to the sport or activity, and ensure that the athlete/child is suitably clothed. Images of athletes participating in sports or activities that involve minimal clothing or unusual body positions/poses could potentially be misused.